Safeguarding Policy

Our Commitment

At EGCA Consulting, safeguarding is fundamental to everything we do. We are committed to maintaining the highest standards of professional ethics, protecting client interests, securing sensitive data, and fostering safe working environments across all our global operations.

This Safeguarding Policy outlines our commitment and the measures we take to protect our clients, employees, partners, and all stakeholders we work with across South Africa, Spain, DRC, and globally.

Core Safeguarding Principles

Workplace Safety

EGCA Consulting is committed to providing a safe, respectful, and inclusive working environment for all employees, contractors, and partners.

Zero Tolerance Policy

We maintain a zero-tolerance approach to:

• Harassment, discrimination, or bullying of any kind
• Unsafe working conditions or practices
• Retaliation against those who report concerns
• Conflicts of interest that compromise professional judgment
• Bribery, corruption, or unethical business practices

Site Safety

When working on client sites (mining operations, processing plants, construction sites), we:

• Comply with all site safety regulations and protocols
• Provide appropriate PPE training and equipment
• Conduct risk assessments before site visits
• Report and address safety hazards immediately

Data Security Measures

We implement comprehensive security measures to protect client data:

We encourage all employees, contractors, clients, and partners to report any concerns about:

• Unethical behavior or professional misconduct
• Breaches of confidentiality or data security
• Safety hazards or violations
• Discrimination, harassment, or hostile work environment
• Conflicts of interest
• Fraud or financial irregularities

Training & Awareness

All EGCA Consulting employees and contractors receive regular training on:

• Professional ethics and conduct standards
• Data protection and confidentiality requirements
• Workplace safety and site-specific protocols
• Safeguarding policies and reporting procedures
• Cultural sensitivity and inclusive practices

Regulatory Compliance

EGCA Consulting complies with all applicable laws and regulations across our operating jurisdictions:

• GDPR (General Data Protection Regulation)
• POPIA (Protection of Personal Information Act - South Africa)
• Industry-specific safety regulations for mining and heavy industries
• Anti-bribery and anti-corruption legislation
• Employment and labor laws in all operating countries

Incident Response

In the event of a safeguarding incident or data breach:

1. Immediate containment and assessment of the situation
2. Notification to affected parties within 72 hours (as required by GDPR)
3. Full investigation to determine root cause
4. Implementation of corrective and preventive measures
5. Documentation and reporting to relevant authorities if required
6. Review and update of policies to prevent recurrence

Policy Review

This Safeguarding Policy is reviewed annually and updated as needed to reflect changes in legislation, best practices, and organizational learning. All employees are notified of material changes.